Maven Sales Group Blog

How to follow up with inbound leads

9/28/17 2:38 PM / by David Fletcher

HubSpot Inbound17 ConferenceAs I am sitting here at HubSpot's INBOUND17 Conference, I realized in talking with a number of different sales and marketers, many of you are struggling with the right way to follow up with inbound leads. That's a major issue! You’ve worked hard putting together content that you felt your buyer persona would find interesting, valuable and want to download. Then call you craving more information and be ready to buy. Unfortunately, although this does happen occasionally, that is certainly rare behavior and not the norm.

So what do you do when a prospect downloads some of your content?

First, you need to understand that while the prospect has just become a lead, all leads are not the same. Just because someone found a white paper, checklist, etc. worth downloading does mean they’re sales qualified. Too often we have clients that want to start selling as soon as a prospect hits their landing page and downloads content.

With that approach, a majority of those follow up calls do not go well. Then they come to us with their dejected sales frowns claiming the “lead is no good”! The lead may not ready to buy, but the LEAD IS STILL GOOD!

Let’s look at a more effective way to follow up with your inbound leads.
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Making Contact on the Initial Follow Up

Let’s take a look at the proper follow up when a prospect takes an action on your website, identifying themselves as a lead. According to industry best practices, following up within 48 hours of the prospects action is most effective (and in some cases, you’ll want to follow up within minutes).

Here’s where the big mistakes are made. Most salespeople want to follow up by making an initial call, identifying themselves and immediately looking to diagnose the prospect’s problem. After all, they did download something so they must have some pain, right? Even worse, the sales professional jumps right into the proverbial “We-Do’s”. This will turn off your prospect almost immediately! Instead, take the “Always Be Helping” approach.

Don’t start off with a sales pitch, instead offer more content that is similar to the content they already expressed interest in. Stay away from the traditional, “Hey I saw you attended our webinar…or I noticed you downloaded our whitepaper, what else can I help you with?” It doesn’t work!

When making the initial call, offer to schedule a brief 15-minute conversation with the prospect to provide more detail about the content they have shown interest in. It’s critical that you maintain a teaching or a helping posture here, as the prospect may, in fact, not be thinking about buying anything at this time. Much like catching fish, if you start trying to reel them in too fast, you’ll lose them forever.

Your job is to begin gaining their trust and be recognized as a trusted resource, not a sales person. We have noticed that our clients tend to get 45-50% more meetings this way versus the traditional follow up techniques.

It’s important to understand that it isn’t until the second or third content sharing touch point that they begin to trust you. They start lowering their protective barriers and open up to other conversations with you. This will rarely happen on the first call.

Outbound sales helpAfter you’ve established your desire to help and not sell, they begin to collaborate with you, share information about their company and feel comfortable enough to ask you questions. This is also when you get to ask about the potential to move forward based on what you have learned about your prospect up to this point.

Any attempt to move the prospect into a sales ready position prior to this point, will cause more harm than good. We regularly advise our clients that the key to shortening the sales cycle is to slow down the sales process.

Not Making Contact on the Initial Follow Up

Now that I covered the “easier” of the two lead follow up calls, let’s talk about the experience that many of us typically have when reaching out to a prospect that has recently taken some sort of action on our website. What happens when they don’t respond to your initial outreach?

I already mentioned that your initial follow up should be within 48 hours of the prospects action on your website. It’s important to follow these steps in the proper order and cadence to increase your probability of success.

  • Initial follow up call within 48 hours leaving a voicemail offering additional free content that they might find of value.
  • Follow up that call with an e-mail within 4 hours referencing the voicemail.
  • Wait 3 days…call and leave another voicemail referencing the valuable content that was downloaded and the other content that might be of interest
  • Follow up that 2nd voicemail with an e-mail, again referencing the voicemail that you left.
  • Repeat this one more time, maybe even two more times…if still no response after 3-4 weeks…
  • Call again and leave a voicemail immediately followed by an e-mail that states this will be your last attempt at making contact with the prospect. It’s amazing how many prospects call back when you leave the “This is my last attempt and I wish you the best” voicemail.

Now these are steps are somewhat vague, and there is a reason for that. We actually design a follow up sequence custom to our clientsbased on the industry they are in, the buyer persona we are interacting with, and the type of content that is available. You need to determine what's right for you by analyzing those three issues.

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Your Mileage May Vary

Please keep in mind, every industry is different and you have to experiment as well as A/B test your follow up approach not only for your industry, but for your buyer personas.It would be nice if there was a “one size - fits all” follow up process for Inbound Leads, but this provides a great framework for you to start increasing your success with turning Inbound Leads into Sales Qualified Leads.

Of course, if you want help determining the appropriate follow up for your inbound leads, feel free to contact us and talk with one of our sales strategists. Within a 30 minute complimentary call, we can determine the most appropriate sequence to use when following up with your inbound leads!


Topics: INBOUND Conference, inbound sales

David Fletcher

Written by David Fletcher

David Fletcher is the Co-Founder and Chairman of the Maven Sales Group, a HubSpot Sales Partner and sales enablement firm located in the Washington, DC area. David is also the Sr. Global VP of Sales for ClearSale, Maven's largest client, which is a fraud management and protection services company. David is a graduate of The George Washington University, graduating with dual majors in Business Management and Criminal Justice. After graduation, David stayed in the DC area as a sales professional before starting his own systems integration firm. Once his firm was acquired, David moved on to become the President of a marketing agency providing HubSpot Consulting and inbound sales strategies to B2B clients. David has a unique perspective on sales and marketing in which David doesn’t approach issues as a “sales problem” or a “marketing problem”, but as a “revenue problem”. As a seasoned sales and marketing professional, David has worked with the HubSpot product development teams in an effort to create a better user experience for HubSpot customers. David enjoys reading, golfing, fishing and the outdoors. He lives in Lake Shore, MD with his business partner & wife Shannon, and their 5 sons.

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